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Volunteering As A Team Manager

For the latest details and step-by-step instructions for registering as a volunteer and checking certification status, finding fingerprinting info, etc. please visit our VOLUNTEER REGISTRATION AND CERTIFICATION page.

Team Manager Info

AYSO Team Managers play an important role in our program and help organize the administrative functions of the team, allowing the coaches to spend more time focusing on soccer skills, practice sessions and team/player development. Team Managers also give advice, supports, and guidance to the team regarding AYSO activities, and encourage team sportsmanship, especially on the sidelines.

They assist communicating schedules, to helping distribute uniforms, assisting by picking up items for the team or coaches from Division Directors or the Region, making sure all players/parents are communicating schedules and availability, and helping make sure all Team Roles are being fulfilled, organize an end-of-the-season party!

NOTE: When you are contacted by the Head Coach on your team about a team meeting, let the coach know you are interested in being the Team Manager. If you selected the Team Manager position in your account the Division Director will likely try to spread these roles out across teams, however here may be other parents on the team who also want to be Team Manager. The role can definitely be split, however the final decision is with the Head Coach.

For additional support, please email [email protected]
Thanks again for volunteering and have a great season! 

- Discuss Team Manager role with your head coach and where they most would like/need assistance
- Distribute information to the coaches, players, and families of AYSO players
- Assist making the gameday snack schedules
- Assist distributing the uniforms
- Communicating/following up on Schedule changes, rain-outs, Region 4 fundraisers, etc.
- Follow-up to make sure Team Roles are being fulfilled, team party or dinners, banners completed, payments made (if any), any awards or gifts are being handled, ensures someone is in charge of trash pickup at fields, etc.
- Make sure team has "same gender" registered volunteer at all team functions/training/games (a Team Manager or registered parent volunteer of the "same gender" as the team may be required for your team (i.e., two male coaches of a girls 8U team should have a female registered volunteer at all practices)
- May help with entering the teams' volunteer roles on the Team Volunteer Google doc (see Coach page or your coach for the link)

TIP - You can cut down the Team Manager time commitment by working with another parent

Remember these are only guidelines for being a Team Manager. Each head coach will have varying needs. Being ready to help out where and when you can (and get others to help too!), and remember there is always help from the AYSO website and staff/board when you need it.

To be considered for the position of team parent, the applicant should:
- Be a good communicator & email and/or texting skills
- Positive attitude
- Enjoying working with others
- Be organized
- Be dependable
- Team Manager MUST have completed the AYSO Volunteer Registration and Certification requirements (see link at top of webpage).

When communicating with region board and/or staff, please follow this format:
Email Subject:  (ex. G14U Annen - Team Roster)
Email Body: Address concern, add an update, note attachment in the email, respond to specific request or inquiry, etc. 
Please allow at least 24 hours before anticipating an answer. Staff gets many emails and we try to respond to each.


Parties are good. They're a fun way to celebrate the season and say "thank you" to our team coaches, referees and parents.

You don't have to go to a pizza parlor.  Consider a potluck at one of the local parks. Make a list of items and circulate it at a practice for people to sign up and bring things. This way, the kids get to run around and you have plenty of space for trophy/medal distribution as well if your team is purchasing those.

Sometimes you get lucky and families will offer to host the party at their homes. You may want to send a quick email out to ask.

Coach and team referee gifts are a nice gesture, especially given the amount of time of coaches volunteer to help the kids.  Check out our list of suggested gifts and divide the cost of the gifts among players' families.  Or, you can simply collect $5, $10 or $20 per player and then purchase the gifts. It is best to run these things by the team families and get their input before arranging for a specific amount or item. You don't want to go out and purchase a $200 item and your team only has 8 players and shock the families with the $25 per player amount. There are several ideas below that do not cost much at all – and they will mean so much:

  • A gift certificate to local restaurants;
  •  Take a picture of the kids at a game or practice and frame it  and have the kids sign the matte;
  • Purchase soccer equipment for the coach if you've got a soccer-loving coach. Training equipment is good;
  • Buy a cool soccer ball and have the kids sign it and purchase a case for it;
  • Buy your coach tickets to a LA Galaxy, LAFC, Angel City FC game or merchandise for these teams
  • Purchase a t-shirt from their favorite soccer team
  • Buy some Agoura-Westlake AYSO gear – we're hoping to have an online store up and running by the end of Summer 2023 (coaches shirts, hats, etc.)


AYSO Region 4 does not provide season ending participation trophies in any division. We do provide awards for regular season winners in 10U-14U as well as awards for playoff champions & runner-ups in 10U-14U. [Note: 14U may alter awards based on number of teams. Contact the 14U Division Directors with specifics).

AYSO Region 4 has used American Trophies and Awards in Simi Valley and they do a very nice job but teams are welcome to consider other local and online alternatives such as BK Sports in Newbury Park. Please mention "AYSO Region 4" if you do decide to work with American Trophies and Awards (website: ph: (805) 526-0703)

National Partners

AYSO Region 4 Partners

Contact Us

AYSO Region 4 Agoura Hills Westlake Village Calabasas Oak Park, CA

5739 Kanan Rd. #340 
Agoura Hills, California 91301

Email Us: [email protected]
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